Selecting a corporate event production partner in Middle Tennessee means weighing strategic meetings management depth, destination management capability, and creative design discipline against the practical demands of multi-day conferences, product launches, and gala programs that often run hundreds of attendees through tight rehearsal windows. The three Nashville organizations profiled below each carry well past a decade of corporate field work, present client rosters that include Fortune-tier accounts, and operate full-service production calendars covering everything from registration website builds to onsite logistics. Corporate planners comparing options should read each website’s portfolio gallery, then map that work against the specific format of the upcoming program, whether that means a 600-attendee national sales meeting, a regional dealer incentive trip, or a downtown gala honoring an industry milestone.
Industry credential frameworks worth keeping in view during partner evaluation include the MPI Meeting Professionals International CMP Certified Meeting Professional examination, the ILEA International Live Events Association CSEP Certified Special Events Professional designation, the PCMA Professional Convention Management Association body of knowledge for large-conference planners, the ESPA Event Service Professionals Association track for hotel and CVB partners, and the ASAE American Society of Association Executives standards that govern association-style annual meetings. Corporate buyers should also confirm DMC Destination Management Company workflow familiarity when the program involves out-of-town attendees, since transportation, hotel block management, and offsite venue coordination all live under that umbrella.
Quick Comparison #
| Firm | Credentials | Focus |
|---|---|---|
| Event Logistics, Inc. | MPI Meeting Professionals International CMP-tier strategic meetings firm founded 1994 with ILEA CSEP-aligned production work for Fortune 50 and Fortune 500 accounts. | Strategic meetings management, destination management, conference production, brand activations, and sponsorship programs. |
| Big Events, Inc. | MPI CMP and ILEA CSEP-aligned DMC with 25-plus-year Nashville record across corporate conferences, non-profit galas, and destination programs. | Corporate event management, hotel sourcing, AV production, transportation logistics, lighting design, talent booking, and onsite run-of-show. |
| Infinity Hospitality | MPI CMP and ILEA CSEP-aligned 14-planner agency with four owned venues including The Bridge Building, The Bell Tower, The Estate at Cherokee Dock, and Saddle Woods Farm. | Corporate event planning and design, gala production, partner reception programming, and destination event partner work. |
1. Event Logistics, Inc. #
Long-Running Strategic Meetings Management Firm Serving Fortune-Tier Accounts #
Event Logistics, Inc. was founded in 1994 as a full-service corporate strategic meetings management, destination management, special events production, and sponsorship marketing firm, and the company now reports more than thirty years of continuous Nashville operation under President and CEO Courtney McGee. The firm publishes its work across corporate conferences, product launches, special events, brand activations, and sponsorship programs, with named client references that include Fortune 50 and Fortune 500 accounts.
Programmatic capabilities extend through strategic meeting management for multi-event corporate calendars, destination management for incoming groups using Nashville as a host city, creative design and concept development for keynote stages and gala environments, registration website and mobile app builds, graphics and branding fabrication, and onsite activations including photo booth and hat-bar elements that reflect the Music City brand promise corporate clients often request. The agency positions itself as Nashville’s longest-running event management practice, a claim grounded in the 1994 founding date and continuous operation through three decades of conference cycles.
Corporate buyers evaluating this firm should ask directly about CMP Certified Meeting Professional credentials carried by assigned planners, since strategic meetings management programs governed by Sarbanes-Oxley or pharmaceutical compliance protocols often require credentialed lead planners on the engagement. Buyers should also confirm DMC Destination Management Company protocols for any incoming program that requires hotel block coordination, transportation management, and offsite venue contracting under a single accountable partner.
Address: 1801 West End Avenue, Suite 1530, Nashville, TN 37203
Phone: (615) 695-5223
Email: [email protected]
2. Big Events, Inc. #
Full-Service Corporate Event Management Agency With Twenty-Five-Plus-Year Nashville Record #
Big Events, Inc. is a Nashville corporate event management and destination management agency reporting more than twenty-five years of regional operation, with Malcolm Greenwood listed as the meetings, conference, and corporate event planner who handles DMC Destination Management Company work, alongside Emily Butler in event planning and Martha Greenwood in design. The agency positions itself as a corporate event partner for Nashville-area programs and the broader Middle Tennessee region.
Service categories published on the agency site cover venue selection, hotel sourcing, catering coordination, audiovisual production, transportation logistics, event design, event staffing, floral arrangements, lighting design, talent booking, and onsite event management for the full run of show. Program types extend across corporate conferences, non-profit galas, social events, and destination management engagements that bring out-of-town attendee groups into Nashville for multi-day stays anchored to a corporate calendar.
Buyers running national sales meetings or product launches should ask the agency about prior programs at the specific Nashville hotel and conference venues already shortlisted, since the practice publishes general capability language rather than a public client list. CMP Certified Meeting Professional and CSEP Certified Special Events Professional credentials of assigned leads should be confirmed during the proposal stage, as should the agency’s standard contract approach to force majeure, attrition, and AV technical-rider review.
Phone: (615) 371-1223
Email: [email protected]
http://www.bigeventsinc.com/
3. Infinity Hospitality #
Nashville Event Design Team Operating Four Owned Venues for Corporate Programs #
Infinity Hospitality was founded in 2011 and now operates as a fourteen-planner team with four all-inclusive Nashville venues in the portfolio, including The Bridge Building Event Spaces, The Bell Tower, The Estate at Cherokee Dock, and Saddle Woods Farm. Corporate clients evaluating this practice gain access to both the planning capability and the venue inventory under a single accountable contract, a model that compresses the typical venue-search timeline for downtown Nashville corporate galas, product launches, and partner appreciation evenings.
Service categories cover corporate event planning and design, gala production, partner reception programming, and full destination event partner responsibilities for incoming corporate groups. The practice describes its corporate engagement model as one that handles the production detail while crafting customized attendee experiences, with explicit positioning around new-customer acquisition events, employee education programming, and company milestone celebrations. The fourteen-planner staffing depth gives the practice bench strength for multi-track conferences or simultaneously scheduled corporate calendar events.
Corporate buyers should treat the venue portfolio as a competitive differentiator when the program format favors waterfront, urban-skyline, or estate-grounds aesthetics, since the four venues span those typologies. CMP Certified Meeting Professional and CSEP Certified Special Events Professional credentials of the assigned planning lead should be confirmed during the proposal review, and corporate counsel should examine the venue contract terms alongside the planning agreement, since both documents come from the same legal entity in this engagement model.
Address: 345 Hill Avenue, Nashville, TN 37210
Phone: (615) 369-6474
Selecting Among These Three Nashville Corporate Event Planning Organizations #
All three organizations profiled here carry well past a decade of Nashville corporate event delivery, publish service categories aligned to conference, product launch, and gala formats, and operate at staffing depths that support multi-day programs with simultaneous workstreams. Corporate buyers should treat the proposal review as a credential interview: confirm CMP Certified Meeting Professional standing of the assigned lead planner, ask about ILEA International Live Events Association membership and any CSEP Certified Special Events Professional designation held by the design lead, request prior-program references in the specific format of the upcoming meeting, and review insurance certificates against the corporate program’s contractual requirements. The right match is the agency whose recent client work already mirrors the format, attendee count, and brand register of the meeting being planned, not the agency with the longest published capability list.
Selection Methodology #
The three companies above were selected from the broader Nashville corporate event production field using these filters: minimum documented years in continuous Nashville-area business, verifiable trade-body certification, professional credential, or brand authorization on file (MPI Meeting Professionals International CMP Certified Meeting Professional credential, ILEA International Live Events Association CSEP Certified Special Events Professional designation, PCMA Professional Convention Management Association body-of-knowledge alignment, ESPA Event Service Professionals Association hotel and CVB partner standing, ASAE American Society of Association Executives reference), brand-name anchor with verifiable address visible on the firm’s own website, and a published service scope or portfolio that maps to client expectation. National rollups without local lineage, pop-up operators, and businesses without verifiable street address were excluded.
Frequently Asked Questions #
Q: Does the vendor carry liability insurance and is the venue listed as additional insured?
A: Most Nashville event venues require vendors to provide a certificate of insurance listing the venue as additional insured before the event date. Ask the vendor whether their general liability policy is current, what coverage limits apply, and whether they will provide a COI to your venue at no charge.
Q: How many vendors or events does the team handle per day or weekend?
A: Some Nashville event vendors limit bookings to one or two events per day to protect quality; others book several. Ask the vendor about the booking calendar for your date, whether a primary owner or principal will be on site, and how backup coverage is staffed if illness or emergency strikes the lead.
Q: Are any of the three companies paid placements?
A: No. The three profiles above are editorial selections drawn from publicly verifiable sources. No firm sponsored placement.
Q: What is the timeline for deliverables after the event?
A: Post-event timelines vary by service. Ask the vendor for a written delivery schedule for any deliverables (photographs, video, planning closeout documentation), the file format and delivery platform, the rights and usage license, and the policy on additional revisions or reprint orders.
Editorial Note #
This guide was published on 2026-05-11 and reflects research current as of that date. Verify licenses, phone numbers, and current business status before engaging any firm.